whistle Blower
Whistle Blower Policy
WHISTLE BLOWER POLICY of Hindustan Colas Private Limited

The Company believes in conducting its business in a fair and transparent manner by adopting highest standards of professionalism, honesty, integrity and ethical behavior.  As such the Company endeavors to work against corruption in all its forms including demand and acceptance of illegal gratification and abuse of official position with a view to obtain pecuniary advantage for self or any other person.

The Company is committed to developing a culture where it is safe for employees to raise concerns about instances, if any, where such rules, regulations and policy are not being followed in furtherance of business.

A mechanism called “whistle blower policy” is established for employees to report to the management concerns about unethical behavior, actual or suspected fraud or violation of the Company’s code of conduct or ethics policy or such policy as governed by the law of the land.  This mechanism is also required to provide adequate safeguards against victimization of employees, who avail of the mechanism.

The objective of this policy is to build and strengthen a culture of transparency and trust in the organization and to provide employees with a framework / procedure for responsible and secure reporting of improper activities (whistle blowing) and to protect employees wishing to raise a concern about improper activity / serious irregularities within the Company.

Chairman of the Audit Committee (Sub-Committee of the Board of Directors) of the Company is the Competent Authority or will include any person(s) to whom any of the powers are delegated as the Competent Authority under this policy from time to time.

Procedures - Essentials and Handling of Protected Disclosure
  1. The Protected Disclosure / Complaint should be attached to a letter bearing the identity of the whistle blower / complainant i.e. his/her Name, Employee Number and Location, and should be in a closed / secured / sealed envelope addressed to the Competent Authority which should be super-scribed “Protected Disclosure”.  (If the envelope is not super-scribed and closed / sealed / secured, it will not be possible to provide protection to the whistle blower as specified under this policy).
  2. Anonymous or pseudonymous protected disclosure shall not be entertained.
  3. Protected Disclosure should either be typed or written in legible hand writing in English, Hindi or Regional language of the place of employment of the whistle blower and should provide a clear understanding of the Improper Activity involved or issue / concern raised.  The reporting should be factual and not speculative in nature.  It must contain as much relevant information as possible and should help in initial assessment and investigation.

The Whistle Blower may lodge the complaint by approaching the Chairman of the Audit Committee or anyone in the Management whom the Whistleblower is comfortable approaching. The Management team names and addresses are posted on the Company’s website.